Olaf Drümmer, Alexandra Oettler, Dietrich von Seggern

Long Term Archiving with PDF

PDF/A in a Nutshell: Long term archiving with PDF - written with the aim of converting the very formal ISO standard into a form that is easily understood and enhanced with practical examples. Since PDF/A resolves a lot of the critical problems that users have, the PDF/A Competence Center was formed as an association with the aim of providing information over PDF/A, promoting the distribution of the standard, and acting as a central point of contact for your questions dealing with PDF/A. We hope that this booklet gives you a good overview and introduction to PDF/A, and also helps as a motivator for implementing the standard.


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• Durable documents with the PDF/A standard
  • Open files are not always complete
  • PDF data containers
  • How to create archive PDFs
  • Table: Comparison between PDF/A-1a and PDF/A-1b
  • Overview: Which file formats are suitable for archiving?
  • Is XPS an alternative to PDF/A?

• PDF/A creation: Analog, digital, and mass processing
  • PDF/A from scanned documents
  • The Distiller engine
  • Office and administration
  • PDF/A ‘en masse’

• From PDF to PDF/A: Converting PDFs to archive PDFs
  • PDF/A generation with Preflight
  • Converting PDF to PDF/A with pdfaPilot

• PDF/A validation
  • PDF/A validation with Preflight
  • pdfaPilot PDF/A

• Archive PDFs in everyday life: What issues might arise?
  • Images
  • Transparency
  • Colors
  • Fonts
  • Metadata
  • Accessibility
  • Interactive PDF files
  • PDF/A for design drawings
  • Electronic signatures

• The outlook: PDF/A in the future
  • Enhancements in PDF/A-2

• What the error messages mean
  • Preflight results and troubleshooting for PDF/A

• Glossary
  • Explanation of terms relating to PDF/A

• About
  • The PDF/A Competence Center
  • AIIM

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