PA Digitale

PA Digitale SpA is a leading software solutions provider on the Italian Public Administration market. It specifically targets the document and data management sector.

PA Digitale offers an integrated management information system, called URBI Smart that covers all functional areas of management and provides to Directors/Executives a support tool for real time management. Thanks to the availability of static and dynamic data reports it also offers a complete framework for integration with other data sources that is always up to date.

URBI Smart is completely web based, available in the Cloud, accessible from any PC and mobile device, 24 hours a day, seven days a week.

The PA Digitale software solutions also offer advanced electronic document management, from creation and classification to archiving and digital preservation. These functionalities are available in an integrated Web Portal for a more efficient Public Administration, “closer” to citizens.

With its new WebTec solution, PA Digitale is now not only entering the private market, but also introducing one of the first digital preservation solutions formally approved by the Italian government. callas pdfaPilot enabled PA Digitale to make a big leap forward in terms of management and digital preservation of electronic documents.

“Without a digital preservation service there is no dematerialization of paper workflows. Digital preservation is a key factor for the sustainability of the dematerialization process, to ensure that information and documents are stored in a way that guarantees integrity, authenticity, accessibility and readability.”

May 2014, Agenzia per l’Italia Digitale -

Electronic documents or cultural heritage?

An electronic document, like any document processed by a Public Administration (PA), must be classified, sorted and sent to an archive. Moreover, any Public Administration document is considered a cultural heritage and, for this reason, must be preserved according to government laws.

Public Administrations as well as private companies are obliged to manage the digital preservation of documents in various areas, where law requirements are in effect or imminent. Such documents are for example: electronic invoices, daily PA register protocols, administrative records, contracts, and any kind of document including a digital signature. They are all electronic documents and for this reason subject to digital preservation.

Within the private sector especially for financial accounting documents requirements exist enforcing digital preservation by Italian law. Digital preservation has to deal with the protection of legal validity, authenticity, integrity, reliability, availability and immutability of electronic documents.

Always valid, future-proof PDF/A documents

PA Digitale’s preservation software solution is developed with the latest innovative technology, including callas pdfaPilot libraries for PDF/A document management. callas pdfaPilot allowed PA Digitale to design a software able to convert any document (generated from any management software on the market) to always-valid future-proof PDF/A documents, ready for the digital preservation process.

“The particular methodologies and technologies used to design and realize our systems also allow us to perform maintenance activities, software updates, etc… without any service interruptions. These features, combined with the web based access mode optimized for mobile devices, allow us to ensure access to the system in any place at any time.”
explains Fabrizio Toninelli, Administrator at PA Digitale.

This was achieved by replacing the analog model with the digital one and by changing the management processes with the digital preservation objective in mind. Thanks to the callas software solution PA Digitale drives its customers in the right direction.

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